Sheep Dog Impact Assistance (SDIA) is looking to add a few motivated people to our National Office Staff. If you have the experience in the areas we’re hiring, please apply!

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Outreach Coordinator

Sheep Dog Impact Assistance (SDIA) is searching for a professional and dependable Outreach Coordinator to assist our organization in donation management, sponsor identification, and related tasks. The Outreach Coordinator reports to and works with the Director of Philanthropy and is responsible for Donation Management, and the physical reception and greeting of patrons coming to and from our location at the Center for Non-Profits in Northwest Arkansas. This includes the tracking and managing of the online donor management software, developing a donor recognition program, and assisting the Director of Philanthropy with recognizing donors/sponsors (including thank you notes, certificates, etc.). Additionally, the Outreach Coordinator networks through the community, assists the staff with events and programs, and supports Teams and Chapters as needed.

Outreach Coordinator Responsibilities

• Online Donor Management Software (Eleo; transitioning to Salesforce) – includes entering/tracking all donations and sponsorships, creating and distributing thank you letters/certificates/gifts, running reports, making phone calls as needed, verifying/entering/tracking social media online donations, and more
• Creates and manages Donor Recognition Program
• Updates thank you/acknowledgement letter photos – quarterly
• Reception – greets visitors, accepts packages and notifies recipients, keeps reception area clean

Outreach Coordinator Requirements and Skills:

• Be passionate about helping our nation’s veterans and first responders and the mission of SDIA
• Minimum High School Diploma or equivalent; Associate’s Degree preferred
• 2-3 years general office experience
• 1+ years experience with professional fundraising, donor management
• Proficiency in MS Office software (Word, Excel, PowerPoint, Outlook)
• Be comfortable speaking in front of groups and one-on-one
• Ability to work well within a team as well as independently
• Ability to be flexible, frequently adjusting work and priorities
• Ability to learn new systems/information quickly
• Ability to manage time and projects efficiently
• Be enthusiastic and self-motivated
• Show initiative (improve processes, offer ideas, etc.)
• Be organized and detail oriented
• Have an outgoing, friendly nature
• Well groomed in appearance and manner
• Have a professional demeanor
• Be trustworthy and honest

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Office Manager

Sheep Dog Impact Assistance (SDIA) is searching for a full-time professional and personable Office Manager to work Monday through Friday in our National Office in Rogers, Arkansas. The Office Manager oversees office operations ensuring that all staff members are working effectively and efficiently, assists with improving the work space/environment, communicates with pillar directors, relays important information or policy changes, implements incentives to enhance employee productivity, and administrative tasks.

Summary of Primary Job Functions:

• Maintains accountability and whereabouts of the Staff during working hours
• Monitors productivity/efficiency of staff and provide resources/supplies when needed
• Tracks time off and reports monthly to Executive level
• Maintains National Office calendar and schedules meetings
• With direction from Chief Operating Officer (COO), counsels staff members as needed
• With direction from COO, creates and maintains an office budget and ensures it is followed by all staff
• Answers general email and office line inquiries and directs to appropriate personnel
• Coordinates third-party requests for booths, speaking engagements, etc.
• Creates SDIA emails addresses, orders business cards, name badges/plates, etc.
• Other administrative tasks
  • Reports office progress to Executive level and works with them to improve office operations and procedures
  • Monitors office supplies and orders supplies, furniture, appliances and electronics as needed
  • Manages maintenance of office, including reporting issues to landlord for repair/service, ensures appliances/equipment are in good working order, etc.
  • Assists staff members and programming as needed

Job Requirements

The Office Manager should possess the following skills, education and qualities.

• Be passionate about helping our nation’s veterans and first responders and the mission of SDIA
• Minimum High School Diploma or equivalent; Associate’s Degree preferred
• 2-3 years general office experience
• Proficiency in MS Office software (Word, Excel, PowerPoint, Outlook)
• Proficiency in Salesforce
• Strong written and verbal communications skills
• Be comfortable speaking in front of groups and one-on-one
• Ability to work well within a team as well as independently
• Ability to be flexible and multitask, frequently adjusting work and priorities
• Ability to learn new systems/information quickly
• Ability to manage time and projects efficiently
• Be enthusiastic and self-motivated
• Show initiative (improve processes, offer ideas, etc.)
• Be organized and detail oriented
• Have an outgoing, friendly nature
• Well groomed in appearance and manner
• Have a professional demeanor
• Be trustworthy and honest

The ideal candidate for this role should demonstrate exceptional organizational and project management abilities, superb interpersonal skills, multi-tasking skills, and excellent time management.

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